Admissions and Registration
General Admission Information
A convenient online CTC Application for Admission is available on the CTC website at www.ctcd.edu. Information regarding admissions can be found on the Prospective Students CTC webpage. For questions or requests for admission materials, contact Central Texas College, Admissions Office, PO Box 1800, Killeen, TX 76540, or email email@example.com, or contact your local CTC designated representative.
Central Texas College maintains an open door admissions policy that ensures every person who can benefit from postsecondary education has the opportunity to enroll. Admissions to Central Texas College does not guarantee admission to specific programs and courses.
Only personnel sponsored in the overseas command by the U.S. Armed Forces are generally permitted to attend Central Texas College classroom courses. Other applicants may attend classes if local policy permits, but they must receive approval from the local ESO or NCO personnel for military and government approval before being permitted to enroll in classes. Active duty military personnel have priority when enrolling for classes. Active military students should visit their Education Center or Navy College office representative to discuss their educational goals.
General Admission Eligibility Requirements for All Students in Credit Programs
An individual who has graduated from a high school to include an accredited public or private school; who has successfully completed a nontraditional secondary education program in a recognized nonaccredited private school setting to include a home school; or who has earned a General Educational Development (GED) certificate will be admitted to Central Texas College. All individuals will be required to follow the regular admissions process.
Adults, veterans, and active duty military 18 years or older who have not completed a recognized high school program may be admitted on an “Individual Approval” basis if the individual can demonstrate the ability to benefit from instruction. Refer to “Individual Approval” in the Admission Procedures section of the catalog.
Early admissions offers eligible high school students the opportunity to earn college credits while enrolled in high school. Refer to the Early Admissions for High School Students section in this catalog.
NOTE Central Texas College assumes no responsibility for loss of Interscholastic League eligibility of high school students enrolled in the early admissions program. Credits earned before high school graduation may not transfer to some colleges.
To be eligible for federal financial aid, the U.S. Department of Education requires that an individual have a recognized high school diploma or equivalent. Certain conditions apply to non-high school graduates who completed one of the ability-to-benefit (ATB) alternatives and first enrolled in an eligible college program prior to July 1, 2012. Contact the CTC Office of Student Financial Assistance at (254) 526-1508 for further details.
Admission Procedures, Credit Programs
Visit the CTC representative at your location for information on admissions, registration, program and course selection. If you are interested in distance learning courses and there is not a CTC representative at your location, contact the Eagles On Call center at firstname.lastname@example.org. Listed below are general admission requirements for students located outside of Texas.
New CTC Students, First-Time in College
Applicants who have not previously attended any regionally accredited college or university are considered first-time in college (FTIC) students. All new college students seeking a degree or certificate from CTC are required to:
- Complete the online CTC Application for Admission.
- Any student who completed their high school diploma or GED within the past 5 years must submit an official high school transcript or high school equivalency documentation (such as a GED). Effective fall 2017 documentation must be received by the end of the second term of enrollment. (Prior to fall 2017 documentation was required prior to graduation.) If obtaining an official high school transcript or high school equivalency documentation presents a hardship for the applicant, other documents as determined by CTC may be accepted. If documentation is not received, a hold will be placed on the student’s record. General admission students who completed their high school diploma or GED more than 5 years ago are exempt from providing an official high school transcript or high school equivalency documentation. Special conditions may apply to students receiving federal financial aid or applying for specific programs of study.
- Consult the designated CTC representative at your location to discuss a program of study and course selections.
All first-time new students are encouraged to complete a Free Application for Federal Student Aid (FAFSA) to determine if they may be eligible for student financial assistance.
Transfer students have attended another accredited college or university and are interested in earning a CTC degree or certificate. Transfer students applying for admission to CTC are required to:
- Complete the online CTC Application for Admission.
- Submit official transcripts from each regionally accredited college or university. Hand carried transcripts will be accepted only if transcripts are marked official and in an unopened sealed envelope from the college or university. Unofficial transcripts may be used for initial advising and course placement. Students will not be eligible for an official enrollment plan until all official transcripts are received.
- Consult the designated CTC representative at your location to discuss a program of study and course
Students on academic probation or suspension at the transfer institution will be admitted on probation to Central Texas College and must earn a grade point average of 2.0 during their first semester in attendance at CTC. Students in this category who do not achieve a grade point average of 2.0 will be suspended for one long semester.
Former CTC Students, Readmissions
If it has been at least one year since you attended CTC, follow the steps below.
- Complete a new CTC Application for Admission.
- If you have attended other colleges or universities since last enrolled with CTC, request that official transcripts be sent to CTC.
- Consult with the designated CTC representative at your location to discuss a program of study and course selections.
Transient Students (Non Degree Seeking)
Transient students are enrolled at another college or university (home institution) and are interested in attending CTC with the intention of transferring credits to their home institution. Students admitted under this option are considered non-degree seeking and are not eligible for financial aid at CTC. Transient students are not required to submit official transcripts from previously attended colleges or universities unless needed to document courses to satisfy prerequisites. Official transcripts will be required if you later elect to seek a CTC degree or certificate. Transient students are required to:
- Complete the online CTC Application for Admission.
- Consult the advisor at your home college or university to ensure course transferability.
- If you wish to enroll for a CTC course that requires prerequisites, speak with the CTC representative at
your location and provide appropriate documentation that the prerequisite has been met.
Individual Approval (Non-High School Graduate/Non-GED Recipient)
Adults 18 years or older who do not have a recognized high school diploma, GED, or equivalent may be eligible to enroll in CTC classes if the individual can demonstrate the ability to benefit. The following requirements must be met.
- Complete and submit the eform “Request for Individual Approval” available on the CTC website.
- Complete the online CTC Application for Admission.
- One of three placement tests must be taken. Contact your designated CTC representative for guidance. Take one of the three tests depending on your program of study: (a) all three sections of the Texas Success Initiative Assessment (TSI) if enrolling in academic courses, an associate degree or level II certificate, (b) the TABE diagnostic test if enrolling in a level I certificate, or (c) the CELT (Comprehensive English Language Test) or TOEFL (Test of English as a Foreign Language) if enrolling in English for Speakers of Other Languages (ESOL) courses only. Contact your designated CTC representative for guidance.
- The Dean of Student Services and/or Campus Dean will review your application. If your request is approved, consult with the designated CTC representative at your location to discuss a program of study and course selections.
- Complete a recognized high school diploma or equivalent or successfully complete 24 semester hours of college credit within two semesters of enrollment.
- Must demonstrate continuous successful academic progress.
Continental Campus locations outside the Texas Central Campus in Killeen, Texas, are not approved to admit international students seeking entry into the United States through an F-1 or M-1 student visa status. Local and third party nationals in CTC’s international campuses are not permitted to attend CTC classes without permission from the Education Center or Navy College Office representative and the appropriate Military Command. Local nationals who receive permission are required to complete the following:
- Take the Test of English as a Foreign Language (TOEFL) and earn a score of at least 68 on the Internet-Based TOEFL; or take the International English Language Testing System (IELTS) test and earn at least a 5.8 on the IELTS. Students native to countries whose official language is English, and whose education has been in English are required to take a CTC approved placement exam.
- Complete all other requirements as a “New CTC Student, First Time in College” or “Transfer Student.”
- Meet with a CTC designated college official or academic advisor.
Distance Learners Enrolled in Online Classes
Due to government contracts, some CTC locations may not be able to assist distance learners. If needed, contact the Eagles On Call Center at email@example.com. A Student Services Advisor will help you through the enrollment process. Students who enroll in online classes offered through the Central Campus in Killeen, Texas, must meet the following requirements.
- Complete the admission requirements for the applicable student category (New CTC Student, Transfer Student, etc.).
- If you are a Texas resident and are seeking to pay Texas tuition rates, you are required to (a) take all three sections of the Texas Success Initiative(TSI) Assessment if you are not TSI exempted or waived and (b) provide appropriate documentation to support that you are a Texas resident.
- Provide your own computer or have access to a computer and have reliable Internet access.
- CTC Eaglemail student account is used for all official email correspondence and must be checked frequently.
- CTC uses the Blackboard Learning Management System for all online and blended classes and most face-to-face classes. We recommend that you familiarize yourself with the resources on using Blackboard that are provided at http://online.ctcd.edu.
Out-of-State CTC Students Who Move to Texas
If you move to Texas and continue your studies with Central Texas College, certain in-state requirements must be met.
- Complete an online CTC Application for Admission.
- Nonresident active duty members of the U.S. Armed Forces assigned to duty in Texas and their spouse and dependent children are entitled to pay resident tuition rates. To qualify, the student must submit a completed military verification form, that is available online and in the schedule bulletin, during his or her first semester of enrollment which he or she will be using the waiver and present a valid military I.D. card. In lieu of a military verification form, a copy of the military orders of the active duty military sponsor with permanent assignment to duty in Texas may be substituted.
- Take the Texas Success Initiative Assessment (TSIA) unless student is exempt or waived from the Texas Success Initiative (TSI) requirements. Refer to the Texas Campuses Catalog or contact Eagles on Call for more information.
- Students who are under 22 years of age and not active military, taking face-to-face classes in Texas must meet the Bacterial Meningitis requirement.
- If applicable, verify that your high school transcript, GED scores, and/or official transcripts from accredited colleges or universities previously attended are on file. If not, request that official transcripts from each school be sent to CTC.
- Consult an academic advisor.
- Make arrangements to attend the new student orientation.
Readmission of Member of the United States Armed Forces
A Servicemember in the United States Armed Forces may be readmitted to CTC under the same academic status as held while last attending CTC or accepted for admission if the student was not able to attend CTC due to a military obligation for more than 30 consecutive days or less than 30 days if the interruption resulted in student’s withdrawal from the college based on institutional policy. National Guard or Reservists under federal authority may be readmitted under the same academic status when called to active duty for more than 30 consecutive days. Contact the CTC Dean of Student Services or the Associate Dean, Admissions, Registration and Records for more information.
Guidelines for Active Duty Army, National Guard, and Army Reserve Students (GoArmyEd)
All eligible active duty Army soldiers, National Guard and Army Reserve students must complete the GoArmyEd common application and register online in the GoArmyEd portal. All students must meet the general admissions requirements in the CTC college catalog. The guidelines below are to assist students in applying and registering through the portal. Procedures are subject to change, and students are encouraged to visit the GoArmyEd website for the latest information. During the 2020-2021 academic year the GoArmyEd portal will undergo a transition. As a result the procedures for applying for admissions as listed below are subject to change when the transition is completed.
- Access the GoArmyEd portal at www.goarmyed.com and create/activate your GoArmyEd account.
- If CTC is your home school and you are a new CTC student, first-time in college, refer to Item 2 under “New CTC Students, First-Time in College” in this section of the catalog regarding submission of your high school transcripts or GED.
- If CTC is your home school and you are a transfer student from another accredited college or university, refer to Item 2 under “Transfer Students” in this section of the catalog regarding submission of transcripts from previous colleges or universities attended.
- Students who have not selected CTC as their home school are not required to submit official transcripts unless needed to meet a course prerequisite.
- Visit with a CTC representative to obtain degree plan advisement and other school-related information (e.g. prerequisite requirements, instructional materials, EagleMail, etc.).
- For information regarding your GoArmyEd course planner, student agreement requirements, holds, and other step-by-step tutorials, select the “GoArmyEd Tutorials” smart link on your GoArmyEd homepage and then “View Reference Documents”.
- Browse the GoArmyEd schedule of classes, on the GoArmyEd portal or at www.ctcd.edu/armyclasslookup/ and register for classes. Refer to Reference Document titled “Using Auto Advisor” or “How to Use the Course Planner”, depending on your particular status. All enrollment actions (i.e. enrollment requests, drops, and withdrawals) must be processed via the GoArmyEd portal.
Auditing a Class
Individuals interested in auditing a class must complete the online CTC Application for Admissions, pay the same tuition amount as any other for-credit student, and receive permission from the course instructor. Auditing is on a space-available basis, and not all courses such as internships are available to audit. Registration is available only during late registration. Courses cannot be converted from audit to credit or credit to audit, and transcripts are not issued. Audited courses do not apply to a degree and are not eligible for financial aid. Students are not subject to class attendance and are excused from class on days/times of exams. Instructors will not accept papers, tests, or exams from auditing students.
Students Age 17 or Younger
All students age 17 or younger must complete and return a “Parental Consent, Waiver, Release and Indemnity for Minor Students” form and the “Important Information for Minor Students and Parents/Legal Guardians”, which are available through the Admissions Office at CTC in Killeen, Texas.
Students age 16 or younger must have a parent or legal guardian at the CTC location, center, or facility at all times to monitor the student’s activities outside of class and to be immediately available in case of an emergency. This includes when student is present either in classes or participating in CTC activities either on or off the classroom location. Failure to do so will cause the student to be removed from each enrolled class. Parents/legal guardians are not allowed to attend student’s classes unless parent/legal guardian is enrolled in the classes.
Early Admissions, High School Students
Early admissions is available to selected high school students who are in good academic standing. To apply for early admission:
- Complete the Early Admission Application signed by the high school principal/counselor and parent or legal guardian. The application is required each semester and must list the courses approved by the high school principal/counselor and parent/legal guardian for that semester.
- Complete the online CTC Application for Admission.
- Provide an official high school transcript. This applies to all early admission students to include students from private or recognized nonaccredited high schools or who were home schooled.
- Take the online Texas Success Initiative Assessment (TSIA) to determine eligibility to enroll in college credit courses.
Typically, Central Texas College assigns a representative to each Education Center or CTC office where a program is conducted. Information on registration, term dates, evaluations, programs offered and related questions should be directed to the local Central Texas College representative at the Education Center, Navy College Office, or to the local Central Texas College office.
Check with your local CTC representative to determine if online registration (WebAdvisor at www.ctcd.edu) is available at your location. Distance learners should contact firstname.lastname@example.org if there is not a CTC representative in your area. GoArmyEd TA and Army self-pay students register, drop, and add courses through the GoArmyEd portal. Army self-pay students are those on GPA hold or have used all TA funds available to them.
NOTE You are only eligible to receive Title IV funding (PELL, loans, SEOG, etc.) for classes that start and end between the traditional semester dates, and are required on your current degree plan. Example: For the Fall 2020 semester, classes must start and end between August 10-December 31, 2020.
CTC conducts an academic year starting and ending in August. Courses are usually offered through five, eight-week terms but start/end dates and course lengths may vary at different locations to meet military schedules. Consult your local schedule for times and dates of registration and class offerings. GoArmyEd TA students may view local classroom and online course offerings through the GoArmyEd portal.
Online courses are available to anyone. In addition, limited offline (multimedia) courses are available to students.
Distance learning course offerings generally start on a monthly basis with varying course lengths. Distance learning course offerings are available for view on the CTC Distance Learning website and through WebAdvisor accessed through the official CTC web site.
Officially enrolled distance learning students receive a welcome confirmation email with instructions for getting started.
After completion of admissions and academic advising, the following must be completed before you are considered officially enrolled and permitted to start your course.
- Register for your classes through CTC’s online WebAdvisor. Go to www.ctcd.edu, select Student Tools, and choose WebAdvisor. If you are unable to register through WebAdvisor, complete the “eForm” “Continental and International Campuses Registration.” EFORMS can be accessed through the Student Tools link on the CTC main webpage.
- If using Army Tuition Assistance (TA), register through the GoArmyEd portal. Subject to change when the GoArmyEd portal undergoes its transition.
- Pay tuition and any fees at the time of enrollment. You are responsible for submitting approved military tuition assistance forms and other third-party sponsorship forms. Army TA is automatically processed at the time of registration through the GoArmyEd portal.
- If you are using VA education benefits through CTC, please ensure you submit the Veterans Enrollment Certificate (VEC) request “eForm” to the appropriate CTC office. A new VEC must be submitted each term and each time you change your schedule.
NOTE If approved for Title IV federal financial aid, you are only eligible to receive financial aid (PELL, loans, SEOG, etc.) for classes that are on your degree plan and start and end within the official college semester. Fall 2020 (August 10-December 31), Spring 2021 (January 1-May 16), and Summer 2021 (May 17-August 15).
Late Registration and Adding or Dropping Classes
Late registering, adding, or dropping classes is available for a limited time only and is based on CTC policies and/or the applicable U.S. branch of service policies. Consult local class schedules for exact dates. Students who complete registration after classes begin are not excused from meeting attendance or academic requirements and must arrange with the instructor to make up missed classes. Registering late does not guarantee you will be able to make up or extend the due date for missed and upcoming assignments. Students requesting late enrollment in online courses are responsible for communicating with their instructor regarding any missed assignments for the courses.
Students using Veterans education benefits must have schedule changes approved at the CTC Veteran Services Office. Students are required to submit a new Veterans Enrollment Certificate (VEC) to the CTC Veteran office when “adding” a new course. Students who drop a course using Veterans education benefits could be in debt to the Veteran Administration.
Withdrawal or Early Dismissal from School - Veterans
Students using Veterans education benefits could be in debt to the Veterans Administration for withdrawal or early dismissal from school.