General Admission Information
Central Texas College maintains an open door admissions policy that ensures every person who can benefit from
postsecondary education has the opportunity to enroll. Admissions to Central Texas College does not guarantee
admission to specific programs and courses.

Only personnel sponsored in the overseas command by the U.S. Armed Forces are generally permitted to attend Central Texas College classroom courses. Other applicants may attend classes if local policy permits, but they must receive approval from the local ESO or NCO personnel for military and government approval before being permitted to enroll in classes. Active duty personnel have priority when enrolling for classes. Active military students should visit their Education Center or Navy College office representative to discuss their educational goals.

General Admission Requirements For All Students in Credit Programs
An individual who has graduated from a high school to include an accredited public or private school; who has successfully completed a nontraditional secondary education program in a recognized nonaccredited private school setting to include a home school; or who has earned a General Educational Development (GED) certificate will be admitted to Central Texas College. All individuals will be required to follow the regular admissions process.

Adults, veterans and military personnel 18 years or older who have not completed a recognized high school program may be admitted on an “Individual Approval” basis if the individual can demonstrate the ability to benefit from instruction. Applicants wishing to be admitted under individual approval must complete a “Request for Waiver” form available through the Student Services office of the appropriate CTC campus. The applicant must show evidence of successful experiences which reasonably predicts his or her ability to make satisfactory progress at the college. The Dean of Student Services will review the request with the appropriate department chair/faculty or the Campus Dean and then make a recommendation to the Director of Admissions and Recruitment for final approval.

To be eligible for federal financial aid, the U.S. Department of Education requires that an individual have a high school diploma or recognized equivalent.

Early admission offers the opportunity for high school students to earn college credits while concurrently enrolled in high school or during the summer. Early admission is open to high school students who are classified as juniors or seniors and are in good academic standing. Permission to enroll in CTC must be granted by the student’s parent or legal guardian and endorsed by the high school principal, counselor, or designated representative. Concurrently enrolled high school students must adhere to the requirements of CTC and their high school.  An early admission form signed by the designated school official and parent or legal guardian must be submitted each semester of enrollment. Independent school districts may have additional requirements.

NOTE   Central Texas College assumes no responsibility for loss of Interscholastic League eligibility of high school students enrolled in the early admissions program. Credits earned before high school graduation may not transfer to some colleges.

Students applying for Financial Aid must have a high school diploma or GED. Non-high school graduates should contact the Office of Student Financial Assistance at (254) 526-1508 for further details.

Admission Procedures, College Credit Programs
Visit the CTC representative at your location for information on admissions, registration, program and course selection. If you are interested in distance learning courses and there is not a CTC representative at your location, contact the EagleOnCall Center at online.mentors@ctcd.edu. Listed below are general admission requirements for students located outside of Texas.  

New CTC Students, First-Time Students
All new college students seeking a degree or certificate from CTC are required to:

  1. Complete the online CTC Application for Admission.
  2. Submit an official high school transcript or General Educational Development (GED) scores demonstrating high school graduation or equivalency. If obtaining an official high school transcript represents a hardship for the applicant, other documents as determined by CTC may be accepted.
  3. Consult the designated CTC representative at your location to discuss a program of study and course selections.

All first-time new students are encouraged to complete a Free Application for Federal Student Aid  (FAFSA) to determine if they may be eligible for student financial assistance.

Transfer Students
Students who have previously attended another college or university prior to applying for admission to CTC are required to:

  1. Complete the online CTC Application for Admission.
  2. Submit official transcripts from each regionally accredited college or university. Hand carried transcripts
    will be accepted only if transcripts are marked official and in an unopened sealed envelope from the college
    or university. Unofficial transcripts may be used for initial advising and course placement. Students will
    not be eligible for an official enrollment plan until all official transcripts are received.
  3. Consult the designated CTC representative at your location to discuss a program of study and course
    selections.

Students on academic probation or suspension at the transfer institution will be admitted on probation to Central Texas College and must earn a grade point average of 2.0 during their first semester in attendance at CTC. Students in this category who do not achieve a grade point average of 2.0 will be suspended for one long semester.

Transfer students applying for financial aid or using VA educational benefits must submit official copies of transcripts from previous colleges and universities attended in order to determine the student’s eligibility for federal, state, and institutional financial aid.

Former CTC Students, Readmissions
If it has been at least one year since you attended CTC, follow the steps below.

  1. Complete a new CTC Application for Admission.  
  2. If you have attended other colleges or universities since last enrolled with CTC, request that official transcripts be sent to CTC.
  3. Consult with the designated CTC representative at your location to discuss a program of study and course selections.

Transient Students
If your intent is to attend CTC to earn credits to transfer into a degree program at another college or university, you do not need to submit education records from previously attended colleges or universities unless required for Veterans Services, Financial Aid, or to document earned requirements. Records will be required if you later elect to seek a certificate, degree, or award of credit. You are required to:

  1. Complete a CTC Application for Admission.
  2. Consult the advisor at your home college or university to ensure course transferability.  
  3. If you wish to enroll for a CTC course that requires prerequisites, speak with the CTC representative at
    your location and provide appropriate documentation that the prerequisite has been met.

Individual Approval (Non-High School Graduate/Non-GED Recipient)
Adults 18 years or older who do not have a recognized high school diploma, GED, or equivalent may be eligible to enroll in CTC classes if the individual can demonstrate the ability to benefit. The following requirements must be met.

  1. Complete and submit the eform “Request for Individual Approval” available on the CTC website.
  2. Complete the online CTC Application for Admission.
  3. One of three placement tests must be taken. Contact your designated CTC representative for guidance. Take one of the three tests depending on your program of study: (a) all three sections of the Texas Success Initiative Assessment (TSI) if enrolling in academic courses, an associate degree or level II certificate, (b) the TABE diagnostic test if enrolling in a level I certificate, or (c) the CELT (Comprehensive English Language Test) or TOEFL (Test of English as a Foreign Language) if enrolling in English for Speakers of Other Languages (ESOL) courses only. Contact your designated CTC representative for guidance.
  4. The Dean of Student Services and/or Campus Dean will review your application. If your request is approved, consult with the designated CTC representative at your location to discuss a program of study and course selections.
  5. Complete a recognized high school diploma or equivalent or successfully complete 24 semester hours of college credit within two semesters of enrollment.
  6. Must demonstrate continuous successful academic progress.

International Students
Continental Campus locations outside the Texas Central Campus in Killeen, Texas, are not approved to admit international students seeking entry into the United States through an F-1 or M-1 student visa status. Local and third party nationals in CTC’s international campuses are not permitted to attend CTC classes without permission from the Education Center or Navy College Office representative and the appropriate Military Command. Local nationals who receive permission are required to complete the following:

  1. Take the Test of English as a Foreign Language (TOEFL) and earn a score of at least 68 on the Internet-Based TOEFL; or take the International English Language Testing System (IELTS) test and earn at least a 5.8 on the IELTS. Students native to countries whose official language is English, and whose education has been in English are required to take a CTC approved placement exam.
  2. Complete all other requirements as a “New CTC Student, First Time in College” or “Transfer Student.”
  3. Meet with a CTC designated college official or academic advisor.

Distance Learners Enrolled in Online Classes
Due to government contracts, some CTC locations may not be able to assist distance learners. If needed, contact the Eagles On Call Center at eaglesoncall@ctcd.edu. A Student Services Advisor will help you through the enrollment process. Students who enroll in online classes offered through the Central Campus in Killeen, Texas, must meet the following requirements.

  1. Complete the admission requirements for the applicable student category (New CTC Student, Transfer Student, etc.).
  2. If you are a Texas resident and are seeking to pay Texas tuition rates, you are required to (a) take all three sections of the Texas Success Initiative(TSI) Assessment if you are not TSI exempted or waived and (b) provide appropriate documentation to support that you are a Texas resident.
  3. Provide your own computer or have access to a computer and have reliable Internet access.
  4. CTC Eaglemail electronic address provided by CTC must be used.
  5. Participation in a distance learning orientation and related workshops offered through the CTC Distance Learning website at http://online.ctcd.edu are recommended.


Out-of-State CTC Students Who Move to Texas
If you move to Texas and continue your studies with Central Texas College, certain in-state requirements must be met.

  1. Complete an online CTC Application for Admission.
  2. Nonresident active duty members of the U.S. Armed Forces assigned to duty in Texas and their spouse and dependent children are entitled to pay resident tuition rates. To qualify, the student must submit a completed military verification form, that is available online and in the schedule bulletin, during his or her first semester of enrollment which he or she will be using the waiver and present a valid military I.D. card. In lieu of a military verification form, a copy of the military orders of the active duty military sponsor with permanent assignment to duty in Texas may be substituted.
  3. Take the Texas Success Initiative Assessment (TSIA) unless student is exempt or waived from the Texas Success Initiative (TSI) requirements. Refer to the Texas Campuses Catalog or contact Eagles on Call for more information.
  4. If applicable, verify that your high school transcript, GED scores, and/or official transcripts from accredited colleges or universities previously attended are on file. If not, request that official transcripts from each school be sent to CTC.
  5. Consult an academic advisor.
  6. Make arrangements to attend the new student orientation.

Auditing a Class
Individuals interested in auditing a class must complete the online CTC Application for Admissions, pay the same tuition amount as any other for-credit student, and receive permission from the course instructor. Auditing is on a space-available basis, and not all courses such as internships are available to audit. Registration is available only during late registration. Courses cannot be converted from audit to credit or credit to audit, and transcripts are not issued. Audited courses do not apply to a degree and are not eligible for financial aid. Students are not subject to class attendance and are excused from class on days/times of exams. Instructors will not accept papers, tests, or exams from auditing students.

Students Age 17 or Younger
All students age 17 or younger must complete and return a “Parental Consent, Waiver, Release and Indemnity for Minor Students” form and the “Important Information for Minor Students and Parents/Legal Guardians”, which are available through the Admissions Office at CTC in Killeen, Texas.

Students age 16 or younger must have a parent or legal guardian at the CTC location, center, or facility at all times to monitor the student’s activities outside of class and to be immediately available in case of an emergency. This includes when student is present either in classes or participating in CTC activities either on or off the classroom location. Failure to do so will cause the student to be removed from each enrolled class. Parents/legal guardians are not allowed to attend student’s classes unless parent/legal guardian is enrolled in the classes.

Early Admissions, High School Students
Early admissions is available to selected high school students who are in good academic standing and classified as juniors or seniors. To apply for early admission:

  1. Complete the Early Admissions Application signed by the high school principal or counselor and parent or legal guardian. Application must be re-submitted for each semester of enrollment.
  2. Complete the online CTC Application for Admission.
  3. Provide an official high school transcript.
  4. Take the online Texas Success Initiative Assessment (TSIA) to determine eligibility to enroll in college credit courses.

Readmission of Member of the United States Armed Forces
A Servicemember in the United States Armed Forces may be readmitted to CTC under the same academic status as held while last attending CTC or accepted for admission if the student was not able to attend CTC due to a military obligation for more than 30 consecutive days or less than 30 days if the interruption resulted in student’s withdrawal from the college based on institutional policy. National Guard or Reservists under federal authority may be readmitted under the same academic status when called to active duty for more than 30 consecutive days. Contact the CTC Dean of Student Services or the Associate Dean, Admissions, Registration and Records for more information.

Active Duty Army, National Guard, and Army Reserve Students (GoArmyEd)
All eligible active duty Army soldiers, National Guard and Army Reserve students must complete the GoArmyEd
common application and register online in the GoArmyEd portal. All students must meet the general admissions requirements in the CTC college catalog. The guidelines below are to assist students in applying and registering through the portal. Procedures are subject to change, and students are encouraged to visit the GoArmyEd website for the latest information.

  1. Access the GoArmyEd portal at www.goarmyed.com and create/activate your GoArmyEd account.
  2. If CTC is your home school, request that official transcripts from each regionally accredited college or university previously attended be sent directly to CTC. Submit a high school transcript or GED scores verifying high school graduation equivalency if you have not already successfully completed at least 12 semester hours at another college or university.
  3. Students who have not selected CTC as their home school are not required to submit official transcripts unless using financial aid.
  4. Visit with a CTC representative to obtain degree plan advisement and other school-related information (e.g. prerequisite requirements, instructional materials, EagleMail, etc.).
  5. For information regarding your GoArmyEd course planner, student agreement requirements, holds, etc., select the “View Reference Documents” link located in the Training Resources section on your GoArmyEd homepage.
  6. Browse the GoArmyEd schedule of classes, on the GoArmyEd portal or at www.ctcd.edu/armyclasslookup/ and register for classes. Refer to Reference Document titled “How to Enroll in a Class through GoArmyEd” or “How to Enroll in Classes Using the Course Planner”, depending on your particular status. All enrollment actions (i.e. enrollment requests, drops, and withdrawals) must be processed via the GoArmyEd portal.

Records Required

 

Transcripts
Official transcripts from all regionally accredited colleges and universities previously attended are required if the student is seeking a degree or certificate from Central Texas College, using student financial aid or Veterans benefits, or requests an official evaluation of prior learning experiences. Transfer students who plan to use financial aid at CTC must have transcripts on file prior to determining financial aid eligibility. Official transcripts must be mailed from each college or university to the Central Campus in Killeen, Texas. Hand-carried transcripts will only be accepted if received in a sealed envelope marked “official.” Transfer credits are evaluated by CTC based on the principles outlined in the Joint Statement on the Transfer and Award of Credit. Students who earned transfer credits from national accrediting bodies and professional organizations recognized by the Council for Higher Education Accreditation (CHEA) may submit official transcripts, for which credits will be evaluated based on CTC institutional guidelines. If a course from a non-regionally accredited institution has not been evaluated by CTC, the
student will be required to submit a syllabus for each course he or she wishes to be considered.

Registration
Typically, Central Texas College assigns a representative to each Education Center or CTC office where a program is conducted. Information on registration, term dates, evaluations, programs offered and related questions should be directed to the local Central Texas College representative at the Education Center, Navy College Office, or to the local Central Texas College office.

Check with your local CTC representative to determine if online registration (WebAdvisor at www.ctcd.edu) is available at your location. Distance learners should contact eaglesoncall@ctcd.edu if there is not a CTC representative in your area. GoArmyEd TA and Army self-pay students register, drop, and add courses through the GoArmyEd portal. Army self-pay students are those on GPA hold or have used all TA funds available to them. Registration for online courses through the GoArmyEd portal and all students closes the Thursday before the Monday start date.

NOTE You are only eligible to receive Title IV funding (PELL, loans, SEOG, etc.) for classes that start and end between the traditional semester dates, and are required on your current degree plan. Example: For the fall 2018 semester, classes must start and end between August 13-December 31, 2018.

Course Schedules
CTC conducts an academic year starting and ending in August. Courses are usually offered through five, eight-week terms but start/end dates and course lengths may vary at different locations to meet military schedules. Consult your local schedule for times and dates of registration and class offerings. GoArmyEd TA students may view local classroom and online course offerings through the GoArmyEd portal.

Online courses are available to anyone. In addition, offline (multimedia) courses are available to students on Navy ships (NCPACE).

Distance learning course offerings generally start on a monthly basis with varying course lengths. Distance learning course offerings are available for view on the CTC Distance Learning website and through WebAdvisor accessed through the official CTC web site.

Officially enrolled distance learning students receive a welcome confirmation email with instructions for getting started.

Registration Procedures
CTC conducts an academic year starting and ending in August. Courses are usually offered through five, eight-week terms but start/end dates and course lengths may vary at different locations to meet military schedules. Consult your local schedule for times and dates of registration and classes. GoArmyEd TA students may view local classroom and online course offerings through the GoArmyEd portal.

Online courses are available to anyone. In addition, offline (multimedia) courses are available to students on Navy ships (NCPACE).

Distance learning course offerings generally start on a monthly basis with varying course lengths. Distance learning course offerings are available for view on the CTC Distance Learning website and through WebAdvisor accessed through the official CTC web site.

Officially enrolled distance learning students receive a welcome confirmation email with instructions for getting started.

Registration Procedures
After completion of admissions and academic advising, the following must be completed before you are considered officially enrolled and permitted to start your course.

  1. Register for your classes through CTC’s online WebAdvisor. Go to www.ctcd.edu, select Student Tools, and choose WebAdvisor. If you are unable to register through WebAdvisor, complete the “eForm” “Continental and International Campuses Registration.” EFORMS can be accessed through the Student Tools link on the CTC main webpage.
  2. If using Army Tuition Assistance (TA), register through the GoArmyEd portal.
  3. Pay tuition and any fees at the time of enrollment. You are responsible for submitting approved military tuition assistance forms and other third-party sponsorship forms. Army TA is automatically processed at the time of registration through the GoArmyEd portal.
  4. If you are using VA education benefits through CTC, please ensure you submit the Veterans Enrollment Certificate (VEC) request “eForm” to the appropriate CTC office. A new VEC must be submitted each term and each time you change your schedule.

NOTE If approved for Title IV federal financial aid, you are only eligible to receive financial aid (PELL, loans, SEOG, etc.) for classes that are on your degree plan and start and end within the official college semester. Fall 2017 (August 1-December 31), Spring 2018 (January 1-May 13), and Summer (May 14-August 12).

Late Registration and Adding or Dropping Classes
Late registering, adding, or dropping classes is available for a limited time only and is based on CTC and military guidelines. Consult local class schedules for exact dates. You may not enroll late in a distance learning course without special permission. Any missed classes are counted as absences, and you are required to make up any assignments. GoArmyEd students add and drop classes through the GoArmyEd portal. Students utilizing VA education benefits could be in debt to the VA for withdrawal or early dismissal from school.