This week we'll talk about how to request a new logon ID into Colleague for those who will be entering purchase requisitions. 

We're not quite ready to begin campus-wide access to either the Student System or Human Resources system; although small teams are slowly being brought on-line so that we can bring Student and HR live. However, we still have folks (newly hired or transferred) who need logon IDs to enter purchase requisitions.  We'll describe here how we are standardizing the process for supervisors to request logon IDs for personnel within their department who will be entering purchase requisitions.

All requests to IT for a new logon ID into Colleague should be submitted using the Logon Request form.  The form will require you to enter the following bits of information:

You'll need to also provide the appropriate Security Class.  For those who will be entering purchase requisitions, you'll select "Add", and "CF-CTC.CF.GENUSER."  This particular Security Class will not require an authorizing signature from the "module custodian" who maintains that Security Class.  (Other Security Classes must additionally be approved by the appropriate module custodian.)

Don't request any other Security Classes.  Again, we're not ready yet to start campus-wide access to Student or HR functions (except for a very limited basis with certain implementation teams).

Also don't request any office codes.  Those will be used in the future.

The employee and supervisor will need to sign the form and send it to I.T.  (Make sure you keep a photocopy for your own records.)  Additional instructions on how to complete and submit the form are on the bottom of the form itself.

Next week we'll discuss how to request access for someone who is to approve purchase requisitions.