free of charge.Frequently Asked Questions (FAQs)
- Where and under what conditions do office technology personnel work
- What is the current job outlook for office technology?
- I have more questions about office technology at CTC. Where can I find answers?
Where and under what conditions do office technology personnel work?
"Secretaries and administrative assistants held about 4.1 million jobs in 2002, ranking among the largest occupations in the U.S. economy. The following tabulation shows the distribution of employment by secretarial specialty:
- Secretaries, except legal, medical, and executive - 1,975,000
- Executive secretaries and administrative assistants - 1,526,000
- Medical secretaries - 339,000
- Legal secretaries - 264,000
Secretaries and administrative assistants are employed in organizations of every type. Around 9 out of 10 secretaries and administrative assistants are employed in service-providing industries, ranging from education and health to government and retail trade. Most of the rest work for firms engaged in manufacturing or construction.
Secretaries and administrative assistants usually work in schools, hospitals, corporate settings, or legal and medical offices. Their jobs often involve sitting for long periods. If they spend a lot of time typing, particularly at a video display terminal, they may encounter problems of eyestrain, stress, and repetitive motion, such as carpal tunnel syndrome.
Office work can lend itself to alternative or flexible working arrangements, such as part-time work or telecommuting-especially if the job requires extensive computer use. About 1 secretary in 6 works part time and many others work in temporary positions. A few participate in job-sharing arrangements in which two people divide responsibility for a single job. The majority of secretaries, however, are full-time employees who work a standard 40-hour week."
(Dept of Labor: http://www.bls.gov/oco/ocos151.htm)
What is the job outlook for office technology?[Top]
"Overall employment of secretaries and administrative assistants is expected to grow more slowly than the average for all occupations over the 2002-12 period. In addition to those resulting from growth, numerous job openings will result from the need to replace workers who transfer to other occupations or leave this very large occupation for other reasons each year. Opportunities should be best for applicants, particularly experienced secretaries, with extensive knowledge of software applications.
Projected employment of secretaries will vary by occupational specialty. Employment growth in the health care and social assistance and legal services industries should lead to average growth for medical and legal secretaries. Employment of executive secretaries and administrative assistants is projected to grow more slowly than the average for all occupations. Rapidly growing industries-such as administrative and support services, health care and social assistance, educational services (private), and professional, scientific, and technical services-will continue to generate most new job opportunities. A decline in employment is expected for all other secretaries, except legal, medical, or executive. They account for almost half of all secretaries and administrative assistants.
Increasing office automation and organizational restructuring will continue to make secretaries and administrative assistants more productive in coming years. Personal computers, e-mail, scanners, and voice message systems will allow secretaries to accomplish more in the same amount of time. The use of automated equipment is also changing the distribution of work in many offices. In some cases, such traditional secretarial duties as keyboarding, filing, photocopying, and bookkeeping are being assigned to workers in other units or departments. Professionals and managers increasingly do their own word processing and data entry, and handle much of their own correspondence rather than submit the work to secretaries and other support staff. Also, in some law and medical offices, paralegals and medical assistants are assuming some tasks formerly done by secretaries. As other workers assume more of these duties, there is a trend in many offices for professionals and managers to "share" secretaries and administrative assistants. The traditional arrangement of one secretary per manager is becoming less prevalent; instead, secretaries and administrative assistants increasingly support systems, departments, or units. This approach often means that secretaries and administrative assistants assume added responsibilities and are seen as valuable members of a team, but it also contributes to the projected decline in the overall number of secretaries and administrative assistants.
Developments in office technology are certain to continue, and they will bring about further changes in the work of secretaries and administrative assistants. However, many secretarial and administrative duties are of a personal, interactive nature and, therefore, not easily automated. Responsibilities such as planning conferences, working with clients, and instructing staff require tact and communication skills. Because technology cannot substitute for these personal skills, secretaries and administrative assistants will continue to play a key role in most organizations."
(Dept of Labor: http://www.bls.gov/oco/ocos151.htm)
I have more questions about office technology at CTC. Where can I find answers?[Top]
Contact Office Technology at 254-526-1234, email the Department Coordinator, Mrs. Jerrie Sue Cleaver, at jerrie.cleaver@ctcd.edu, or stop by Bldg 101, Room 1A. We will be happy to answer your questions.
