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Evaluating Civilian
Work Experience
Financial
Aid
Graduation Initial Military
Evaluation Plan
Updating Your
SOC Degree Plan
VA
FAQ DIRECTORY

EVALUATING CIVILIAN WORK EXPERIENCE
  1. I have never been in the military. Can I get credit for previous work experience?
  2. What procedure do I follow to have my work experience evaluated?
  3. How long does this process take?
  4. What kind of civilian credit can I expect to receive?
  5. What will I receive when my civilian evaluation is finished?


INITIAL MILITARY EVLUATION PLAN
  1. How do I get started?
  2. I have my six semester hours. What do I do now?
  3. Testing
  4. Where do I send my documentation?
  5. How long does this process take?
  6. I can't wait six weeks. Can I speed up this process?
  7. What will I receive when my evaluation is finished?
  8. How much credit can I expect to receive?
GRADUATION
  1. I think I am ready to graduate. What now?
  2. I have verified that I am ready to graduate. How do I apply?
  3. I am enrolled in my last class. Can I apply?
  4. I have submitted my application. When will I receive a response?
  5. What will I receive after I apply?
  6. I do not want to participate in a ceremony. Can I just get my diploma?
  7. I want to march in a ceremony. What can I do?
UPDATING YOUR SOC DEGREE PLAN
  1. I have previously been placed on a SOC degree plan. Is there a time limitation for completion?
  2. Am I eligible for additional military/civilian credit evaluation after my initial evaluation?
  3. What do I need to send in for an evaluation update?
  4. Do I need to have other schools resubmit my official transcripts to CTC?
  5. What is a residency requirement?
  6. How can I achieve residency?
  7. I am not at a CTC site. How can I complete my SOC Agreement?
  8. How do I know my classes will transfer?
VA (VETERANS ADMINISTRATION)
  1. How do I get my GI Education Benefits started?
  2. Why didnít I get paid?
  3. Why donít you do advance pay?
  4. Why am I not in the VA system yet?
INITIAL MILITARY EVALUATION PLAN



How do I get started?

To receive a military evaluation, you must have earned at least six semester hours with Central Texas College (CTC) with a 2.0 GPA. This can be achieved by taking conventional classes at any CTC Site or through our Distance Learning Program

I have my six semester hours. What do I do now?
  • Evaluation Request. An evaluation request must accompany all paperwork sent to CTC. Click here for the standardized evaluation request form. On your request form, be sure to include your name, social security number, dates of attendance, locations you attended CTC, a list of transcripts that have been requested and the degree plan(s) in which you wish to be evaluated. To maximize the amount of evaluated credit that can be awarded, it is recommended that you apply for the Associate in General Studies degree plan. If you desire a more specific field of study, select one additional degree plan from our catalog. If an official CTC transcript is desired at the completion of your evaluation, please be sure to include that form. Click here for standardized transcript request form. Your initial transcript from CTC is free. All additional requests must include a $3 fee. In most instances, your promotion board will only accept an official transcript to award points.
  • Transcripts from Other Schools

    Without exception, all official transcripts from all regionally accredited colleges and universities you have attended must be on file with CTC before your evaluation process can begin. CTC must receive these transcripts directly from the issuing institution. This includes both AARTS and SMART transcripts.
  • Military Documentation. You must submit the following documentation to our main campus or to your local CTC site. Documents required are based on the branch of service and, rating or MOS level you hold. These documents cannot be faxed or scanned.
ArmyNavyAir ForceMarine
Select one:
  • Certified True Copy 2-1 and 2-A\Enlisted Record Brief from PAC
  • Official AARTS transcript requested from Fort Leavenworth, sent to CTC.
The address for AARTS is:
   AARTS Operation Center
   415 McPherson Avenue
   Fort Leavenworth, KS
   66027-1313

Website: http://aarts.army.mil

E-5 and above must also submit one of the following:
  • Certified True Copy of your most recent NCOER.
  • Signed Commander's certification stating that you are proficient in the MOS at the current level you hold. Click here for Commander's Certificate form.
Warrant Officers must also submit the following documents:
  • Certified True Copy Officer Record Brief
  • Certified True Copy Officer Evaluation Report
  • Official SMART transcript.
  • Official Community College of the Air Force transcript
Address:
    130 West Maxwell Blvd
    Maxwell AFB, AL
    36112-6617

Website: http://www.au.af.mil/au/ccaf
  • Official SMART transcript.
Prior ArmyPrior NavyPrior Air ForcePrior Marine
  • Copy of DD Form 214
  • E-5 and above: Copy of NCOERs for each MOS held
  • Copies of any DA Forms 1059 or certificates that you would like reviewed. Courses less than 40 hours in length are usually not recommended for credit.
Credit may be awarded for Primary and Secondary MOSs and selected service schools. Credit is not given for Army correspondence courses.
  • Copy of DD Form 214
  • Official Community College of the Air Force transcript
Address:
    130 West Maxwell Blvd
    Maxwell AFB, AL
    36112-6617

Website: http://www.au.af.mil/au/ccaf
  • Copy of DD Form 214
Testing

CTC does accept specific CLEP, DANTES, ASE, APP and other tests. Official score reports must be sent directly from CLEP/DANTES to CTC.

The address for CLEP/DANTES is:

    The Chauncey Group International
    P.O. Box 6604
    Princeton, NJ 08541-6604

Website: http://www.dantes.doded.mil/dantes_web/danteshome.asp?Flag=True

Where do I send my documentation?

Send all documentation to:

    Central Texas College
    ATTN: Evaluations
    P.O. Box 1800
    Killeen, TX 76540-1800

How long does this process take?

Evaluations are normally completed within four to six weeks after receipt of all required documents and transcripts. After receipt of the initial packet your evaluation request may be placed on suspense if documents are missing or do not meet the above listed requirements. A letter will be sent to you identifying the reason your evaluation cannot be processed at this time.

I can't wait six weeks. Can I speed up this process?

Your evaluation request can be sent via Federal Express with a postage paid, self-addressed return Federal Express envelope included. Upon receipt of all official documents in the Evaluations Office, your evaluation will be completed within three business days.

NOTE: Evaluation requests that are forwarded to department chairs for review may take longer than three business days to process.
What will I receive when my evaluation is finished?

Upon completion, you will receive a Servicemembers Opportunity College (SOC) Student Agreement. This document is your degree plan. It lists all degree requirements to include CTC resident and transfer credits from other schools, evaluated credit awarded for service schools attended and MOSs held, credit awarded for tests taken, and/or civilian work experience. The plan also includes a column indicating the classes still required to graduate. The final column lists the basis for award of specific credit. All schools reviewed for acceptance of transfer credit are listed at the bottom of your SOC Agreement. The name of the school is listed, along with the last year attended, the number of credits listed on that transcript and the number of credits accepted in transfer. Each column total is listed across the bottom of the agreement.

Along with the SOC Agreement, you will receive a Credit Award Memo which indicates the evaluated credit you were awarded.

If you requested a transcript with your evaluation request, it will be sent under separate cover from our Transcripts Department.
How much credit can I expect to receive?

Credit awards for military experiences are based upon American Council on Education (ACE) Guide recommendations and credits will be awarded only when they apply to your degree(s). The maximum number of credits awarded by CTC at the time of the initial evaluation will not exceed 45 semester hours

EVALUATING CIVILIAN WORK EXPERIENCE

I have never been in the military. Can I get credit for previous work experience?

Yes, you may be eligible for evaluated credit based on previous work experience. Evaluated credit may be awarded only after you have successfully completed six semester hours with a 2.0 GPA.

What procedure do I follow to have my work experience evaluated?

Using the CTC catalog, determine which courses you believe to be eligible for credit consideration. Then, write a paragraph for each course you have selected, indicating how your prior work experience has given you the knowledge this course entails. Be specific and concise.

You will also need to provide your most current resume. Along with this, submit written verification on company letterhead from present and past employers stating that applicable experience with their organizations are correct and true. This may be in the format of performance evaluations.

If you are licensed in a certain profession or have certificates of completion verifying course completion, you must submit certified true copies of these documents.

Click here for a standardized Evaluation Request Form.
How long does this process take?

After receipt of your documents, as listed above, your package is screened for completeness and sent to the appropriate department chair(s) for review. It usually takes departments 2 to 4 weeks to return your package.

What kind of civilian credit can I expect to receive?

Degree-specific technical credit (i.e., CDEC, POFI, BMGT, POFT, or CJSA classes) can be awarded based on your documentation and the decision of the department chair. A maximum of 15 semester hours can be awarded. Academic classes such as math, science, or English cannot be awarded based upon civilian work experience.

What will I receive when my civilian evaluation is finished?

If credit was awarded, you will receive a Credit Award Memo as well as an updated degree plan. Awarded credit will have already been posted to your transcript. If there was no recommendation for award, you will receive a letter indicating the reason(s) why credit was not awarded.
GRADUATION


I think I am ready to graduate. What now?

It is your responsibility as the student to know when you are ready. To verify this, we suggest that you request an update before applying for graduation. See Updating Your SOC Degree Plan for additional information.

Please note that the $25 graduation fee is nonrefundable; therefore, we encourage you to submit a reevaluation request before applying for graduation.

I have verified that I am ready to graduate. How do I apply?

Degrees and certificates are confirmed three times each year, in December, May and August. It is your responsibility to submit your graduation application by the deadline if you wish to be considered as a candidate.

Deadlines for application submission are:
  • December graduation     October 1
  • May graduation               February 1
  • August graduation          June 10
Postmarks are accepted. You may download the Application for Degree/Certificate or call 1-800-792-3348, ext. 1592 and request an application be mailed to you. We cannot accept applications by email or fax since we require your original signature and the $25 application fee.
I am enrolled in my last class. Can I apply?

Yes, you can apply. However, you must complete all course requirements by the end of the month of graduation (e.g., May, August, or Dec 31st). Once you complete the course, have your official transcript sent directly to our attention. This document can arrive any time after the graduation date. If, for any reason, you are unable to complete graduation requirements by the deadline, you must resubmit your application and again pay the $25 graduation fee.

I have submitted my application. When will I receive a response?

CTC conducts graduation reviews on or after the respective application submission deadlines. For example, we will not review candidate applications for December graduation before October 1. If you submit your application early, do not expect a response until after the respective final submission deadline.

What will I receive after I apply?

If we determine that you have met all degree requirements, you will receive a complimentary official transcript verifying that you have graduated. We will issue your diploma on or after the official graduation date.

If we determine that you have not met all graduation requirements, you will receive a letter listing all missing documentation and/or coursework. You are responsible for timely submission of required documentation.
I do not want to participate in a ceremony. Can I just get my diploma?

Taking part in a ceremony does not indicate graduation. Only upon receipt of your official CTC transcript are you a confirmed graduate. Deadline and official graduation dates do not coincide with any specific marching ceremony.

I want to march in a ceremony. What can I do?

You can march at any CTC site near you or you may participate in the Central Campus graduation ceremony held each May in Texas. If you have graduated in the current academic year and want to participate in the annual Texas ceremony, you must contact 1-800-792-3348, ext. 1592 by February 1. Only students who actually participate in a marching ceremony will receive complimentary caps, gowns and tassels.

UPDATING YOUR SOC DEGREE PLAN



I have previously been placed on a SOC degree plan. Is there a time limitation on completion?

In most instances there is no time limit for degree completion. There is a five year limitation on most Associate of Applied Science degree plans. What this means is that due to technological advances, you may be required to repeat core courses older than five years to ensure that knowledge obtained is up to date with advances in the particular field.
Am I eligible for additional military/civilian credit evaluation after my initial evaluation?

Yes, you may be. Evaluated credit may be awarded only when it can be used to satisfy a requirement on your degree plan. Once all elective hours are filled, only courses that fit specific degree plan requirements may be awarded. Additional credit may not be awarded after graduation unless you are pursuing a second degree with CTC and the credit can be used on your new plan.

What do I need to send in for an evaluation update?

To maximize all possible credit, we recommend that you resubmit all military documentation required for your branch of service as listed on the CTC Evaluation Request Form. It would be helpful to send a copy of the degree plan you want updated. Click here for an Evaluation Request Form.

Do I need to have other schools resubmit my official transcripts to CTC?

Only if you have completed coursework with other schools since your last evaluation.

I noted a residency requirement on my first SOC Agreement. What does that mean?

To receive a degree from CTC, you must complete a minimum of 25% of the degree requirements through CTC coursework. Your numerical residency requirement is listed on your SOC agreement in the upper right-hand corner under the evaluator's signature. This requirement is usually between 16 and 18 semester hours.
How can I achieve residency?

Residency is achieved by taking traditional classes at any CTC site or through our Distance Learning program.

I am not at a CTC site. How can I complete my SOC Agreement?

As noted above, you must complete residency requirements with CTC. This is a nonwaivable requirement. If you have not completed residency requirements, we recommend that you take courses through our distance learning program. Other classes may be taken at any regionally accredited college or university and transferred back to CTC. These classes must be at the freshman or sophomore level.

How do I know my classes will transfer?

Students attending SOC-designated schools are guaranteed course transferability. When you are attending another SOC school, an advisor can provide to you a listing of transferable courses. Once you have this list, contact CTC in writing to verify final approval. If you are not attending a SOC-designated school, you must submit a catalog from that school along with a request for transfer approval. Please allow sufficient time for this to be accomplished before your registration deadline. It is your responsibility to ensure that courses selected will be accepted by CTC.
VA (VETERANS ADMINISTRATION)


How do I get my GI Education Benefits started?

Go to www.GIBill.VA.Gov and complete the online application.

Why didnít I get paid?

Did you let us know that you are enrolled in classes and if so, when? It takes approximately 5-10 days to process and submit your paperwork.
Why donít you do advance pay?

Due to the complexity of the many worldwide CTC locations and the large number of enrollments, advance pay is not available.

Why am I not in the VA system yet?

Did you complete your online application and are you enrolled in classes? Did you notify us that you had registered?
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