Central Texas College

FAQs

FAQs (FREQUENTLY ASKED QUESTIONS)
 
  1. Am I eligible for financial aid?
  2. How and when do I apply for financial aid at CTC?
  3. What documents do I need for Academic Year 2013-2014?
  4. What documents do I need for Academic Year 2014-2015?
  5. What is FAFSA?
  6. I don't live with my parents and they do not support me. Why must I include their income information on my FAFSA?
  7. I have more questions about FAFSA. Where can I find answers?
  8. Do I need to apply for FAFSA each year?
  9. What is the school code for CTC?
  10. Where do I send my documentation?
  11. In what instances might I be required to submit additional documentation?
  12. How will I know when I officially have financial aid at CTC?
  13. How long does this process take?
  14. Where can I get additional, general information on student aid?
  15. How will dropping a class affect my financial aid and return/repayment of Title IV funds?
  16. I've recently moved. Will the new address I put on the FAFSA application automatically be updated at CTC?
  17. How does Financial Aid pay for my classes at CTC?
  18. How do I pay for my books?
  19. What happens to the rest of my Pell Grant?
  20. Where is my book check or balance check?
  21. How many times will Financial Aid pay for the same class?
  22. Does Financial Aid pay for all classes?
  23. Will Financial Aid pay for my summer classes?
  24. What happens to the Pell Grant funds that I don't use?
  25. How can I obtain a copy of my taxes?
  26. Am I eligible to receive Pell Grant funds from two colleges at the same time?
  27. Do I need to complete the FAFSA before applying for a Student Loan?
  28. Can I still get a Stafford Loan if I have a student loan in default?
  29. How do I transfer my financial aid to another school?

1. Am I eligible for financial aid?

All sources of financial aid have some kind of eligibility requirement. Eligibility for most of the federal student aid programs is based on financial need rather than academic achievement. Financial aid is intended to supplement, not replace, family resources. Families should think of themselves as the primary source of educational funding.

If you are currently in default on any educational loan or owe a repayment of any educational grant, you are NOT eligible for financial assistance.

In addition to the financial need requirement, federal student aid programs require that the student recipient:
  • have a high school diploma or a GED,
  • enroll in an eligible degree or certificate program,
  • be a U.S. citizen or eligible non-citizen,
  • have a valid social security number (SSN),
  • make satisfactory academic progress, and
  • sign statements regarding Selective Service Registration and Educational Purpose/Certification Statement on Refunds
2. How and when do I apply for financial aid at CTC?
  • Apply early! It is best to apply after you file your federal tax return, for the upcoming school year.
  • First, you must apply for admission to CTC.
  • If you are applying for state and/or federal program (grants, student loans, or college work-study), you must complete the FAFSA (Free Application for Federal Student Aid) which is available online at http://www.fafsa.gov.
Priority deadlines: Your Financial Aid File must be completed and an award accepted by:
Fall: June 1
Spring: November 1
Summer: April 1

Applications are processed on a first-come, first-served basis. Applicants are eligible for the funds available at the time their application files are completed AND admission to the school is confirmed. Late applicants should make arrangements to pay their own registration expenses.

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3. What documents do I need for Academic Year 2013-2014?
(Based on 2012 Federal Income Tax Return Information for Fall 2013 and Spring/Summer 2014 classes)

The following documents are helpful when completing the online FAFSA:

  1. Copies of 2012 Federal Income Tax Return (Form 1040, 1040A, or 1040EZ)
  2. 2012 W2 statements for student and spouse, or parents, if applicable
Upon completing the FAFSA, you may be selected for verification. If so, you will need the following:
  1. Verification packet, found on the Financial Aid Forms web page
  2. 2012 Federal Tax Return Transcript for student and, if applicable, spouse or parent if the IRS Data Retrieval Tool was not used when completing the online FAFSA application
  3. If changes were made to the original FAFSA application or an amendment was made to the 2012 Federal Tax Return, a copy of the Tax Account Transcript and W2 statements for 2012 will be required for verification
  4. Divorce Decree, Petition for Divorce or Separation Agreement
  5. Naturalization document
4. What documents do I need for Academic Year 2014-2015?
(Based on 2013 Federal Income Tax Return Information for Fall 2014 and Spring/Summer 2015 classes)

The following documents are helpful when completing the online FAFSA:
  1. Copies of 2013 Federal Income Tax Return (Form 1040, 1040A, or 1040EZ)
  2. 2013 W2 statements for student and spouse, or parents, if applicable
Upon completing the FAFSA, you may be selected for verification. If so, you will need the following:
  1. Verification packet, found on the Financial Aid Forms web page
  2. 2013 Federal Tax Return Transcript for student and, if applicable, spouse or parent if the IRS Data Retrieval Tool was not used when completing the online FAFSA application
  3. If changes were made to the original FAFSA application or an amendment was made to the 2013 Federal Tax Return, a copy of the Tax Account Transcript and W2 statements for 2013 will be required for verification
  4. Divorce Decree, Petition for Divorce or Separation Agreement
  5. Naturalization document

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5. What is FAFSA?

To apply for federal student financial aid, and to apply for many state student aid programs, students must complete a Free Application for Federal Student Aid (FAFSA). The information you provide on your FAFSA determines if you are eligible for financial aid.

 6. I don't live with my parents and they do not support me. Why must I include their income information on my FAFSA?

The federal government considers it the parents' responsibility to educate their child(ren) until the age of 24. Unless a student can answer 'YES' to any one of the dependency questions (Step 3) on the FAFSA, that student is considered dependent upon his/her parents.

7. I have more questions about FAFSA. Where can I find answers?

Your best source of FAFSA information is the FAFSA website itself. For example, a Browse Help page is provided offering time-saving suggestions on what is needed before you apply and how to check the status of a submitted FAFSA. The information is there; just be sure to read it completely and carefully.

8. Do I need to apply for FAFSA each year?

YES. Eligible students who applied for financial aid in the prior award year will have the option to use their pre-existing data when filing the FAFSA online.
 

9. What is the school code for CTC?

CTC's school code is 004003

10. Where do I send my documentation?

Our preferred method to submit documents is by email to financial.aid@ctcd.edu  Students may also submit by FAX: 1-254-526-1480


11. In what instances might I be required to submit additional documentation?

If an independent student or the parents of a dependent student did not work or make enough money to support his/her household in 2013, the student (or parent if applicable) must explain how he/she supported themselves. The student (or parent if applicable) must also document any benefits and money received on his/her behalf. (NOTE:  2013-2014 FAFSA will be based on 2012 Income)


12. How will I know when I officially have financial aid at CTC?

You do NOT have financial aid until you accept your award through WebAdvisor.

13. How long does this process take?

Do Not Wait. After FAFSA completion, the awarding process can take up to 6-8 weeks IF all the information is complete and filled out correctly.

14. Where can I get additional, general information on student aid?

In addition to the Financial Aid office located on CTC's main campus, you can also check out these resources:
  • http://www.studentaid.ed.gov
  • The Federal Student Aid Information Center at 1-800-4-FED-AID (1-800-433-3243). TTY users may call 1-800-730-8913.
  • Your high school counselor
  • Your local library's reference section
WARNING! Be wary of organizations that charge a fee to submit your financial aid application or those that "find you money for school." Some are legitimate; some are scams. Generally, any help you pay for, you can get for free at your school or the U.S. Department of Education.

15. How will dropping a class affect my financial aid and return/repayment of Title IV funds?

Students who drop, withdraw, or are administratively withdrawn from courses during the financial aid year may be required to repay financial aid received and may be placed on financial aid probation or suspension. Repayment is based upon the student's last date of attendance (not the drop or withdrawal date).

Students who withdraw from all courses before completing more than 60 percent of the current term must return/repay a portion of their Title IV funds (PELL, SEOG, and loans) disbursed.

Students who do not complete 67 percent of their attempted hours will be placed on financial aid warning, suspension, or automatic suspension. This action could result in the loss of federal aid for the following semester. 16. I've recently moved. Will my new address I put on the FAFSA application automatically be updated at CTC?

No, students must submit address changes in writing to the Admissions Office or on WebAdvisor.

17. How does Financial Aid pay for my classes at CTC?

Once you have accepted your award through WebAdvisor, you may register for classes during any registration period. Pell Grant funds based on the number of credit hours for which you are enrolled are released to the Disbursements Office ten days prior to the start date of each class. The Financial Aid Disbursements Office will pay for all or part of your classes (depending upon the amount) with the money Financial Aid releases. You are responsible for any balance if your Pell Grant funds do not cover the total cost of your tuition and fees.

18. How do I pay for my books?

Central Texas College has a program in place to simplify the purchase of textbooks for ALL students (campus based and online students) receiving Financial Aid. Financial Aid funds will deposit into a student's individual account ten days prior to the start date of each class. Tuition and fees will be deducted first. If any funds remain, students may purchase books online, www.ctcbookstore.com or go to the Main Campus bookstore. Remember, the earliest funds may be available to charge books is ten (10) business days before the class start date.

Online book charging: If a student wants to charge their books to their financial aid account, they will need to go to the CTC bookstore web page www.ctcbookstore.com. The student will have to choose the payment type of financial aid and supply their student ID number. When checking out a choice will have to be made as to pick up the books or have them shipped. If the student chooses to have them shipped the shipping charges will also be deducted from the available financial aid funds.

Main Campus book charging: Students will need to bring a picture ID and their schedule, pick up their books, then proceed to the checkout counter where they MUST identify themselves as a financial aid/scholarship student. The bookstore representative will enter the student's identification number and calculate the total charges for books and supplies. The charges will be deducted from the student's account, so the more a student charges, the less the student's balance check will be.

Students have approximately 14 days after classes start to charge books. After that time the business office will begin to prepare students' balance checks. Students who choose not to use the CTC Bookstore must purchase books out of pocket and will receive their funds as a balance check once the business office starts mailing them. Book charging dates will be posted on the financial aid page once they have been confirmed.

19. What happens to the rest of my Pell Grant?

Balance checks are mailed to those students who have Pell Grant funds remaining after tuition and Bookstore charges are paid. Balance checks are mailed approximately 30 days after the beginning of class.

20. Where is my book check or balance check? (also see question #17)

Book checks are no longer issued. 21. How many times will Financial Aid pay for the same class?

Students who have successfully completed a course and attempt to take the course a second time will be covered by financial aid. However, if they attempt the course a third time, financial aid will no longer pay for that course.

22. Does Financial Aid pay for all classes?

No. Financial Aid does not pay for the following:
  • Continuing Education courses
  • CNA (Certified Nurse Aid) Program
  • ACT Truck Driving School

23. Will Financial Aid pay for my summer classes?

Financial Aid students who did not attend full time (12+ hours) in both the fall and spring may be eligible for the remainder in the summer semester. Students MUST submit a Summer Financial Aid Intent Form to be considered for summer aid. This form is available on the Financial Aid Forms page in March for the upcoming summer semester.

24. What happens to the Pell Grant funds that I don't use?

Pell Grant funds that are not used during the academic year remain with the federal government.
Remember, you must reapply for Financial Aid each year!

25. How can I obtain a copy of my taxes?

Call the IRS at 1-800-908-9946 to request a copy of your Tax Return Transcript. If we require a copy of your W2 statement(s) and you cannot locate a copy, you may call the IRS at 1-800-829-1040 to request a Wage and Income Statement. 26. Am I eligible to receive Pell Grant funds from two colleges at the same time?

No, students may not receive a Federal Pell Grant for more than one school for the same period of time, as stated on the FAFSA.

27. Do I need to complete the FAFSA before applying for a student loan?

Yes, it is mandatory for students to complete the FAFSA before applying for a student loan because the FAFSA allows the Financial Aid Office to determine your general eligibility for a student loan. There are subsidized and unsubsidized loans available. The subsidized loans are awarded based on need. This need is determined by the results from the FAFSA. 28. Can I still get a Stafford Loan if I have a student loan in default?

No, you must contact your lender and make arrangements to pay off your previous student loan. Generally, you must make at least 6 consecutive monthly payments before you will be eligible to take out a new student loan.

29. How do I transfer my financial aid to another school?

Contact the Central Texas College Financial Aid Office so that we may cancel your future disbursement. If the school to which you are transferring is not on your Student Aid Report then, call 1-800-4FED-AID and ask them to list the new school or, using your FAFSA PIN #, you may go online to www.fafsa.gov and add the other college.