Frequently Asked Questions About Graduation
I think I am ready to graduate. What now?
As the student, it is your responsibility to know when you are ready to graduate. To verify this, we suggest you request an update before applying for graduation. We also suggest you request a Preliminary Graduation Review when you are 9-12 hours from graduation or when you register for what you think to be your final classes.
I have verified I am ready to graduate. How do I apply?
Degrees and certificates are conferred three times each year - in December, May and August. It is your responsibility to submit the graduation application by the published deadline to be considered a candidate for a particular graduation. Postmarks are accepted as meeting the deadline dates if you opt to mail in a hard copy application.
I am enrolled in my last class. Can I apply?
Yes, you can apply. However, you must complete all course requirements by the end of the month of graduation (e.g., May, August, or December 31). If you are completing coursework at a different institution and require courses be transferred, make sure the official transcript is sent directly to CTC, attention Graduation Department, at the completion of the course. This document can arrive at any time after the graduation date. If, for any reason, you are unable to complete graduation requirements by the deadline, you will be required to resubmit your application for a subsequent graduation.
I have submitted my application. When will I receive a response?
CTC conducts graduation reviews on or after the respective application submission deadlines. For example, we will not review candidate applications for December graduation before October 1. If you submit your application early, do not expect a response until after the respective final submission deadline for applications. Applications are reviewed in the order received, so it is advisable to apply as soon as you are eligible.
What will I receive after I apply?
You will initially receive two forms in the mail. One is the Prospective Graduate Checklist. This is a required form and must be returned. Read each statement carefully and initial in the space provided when you have a clear understanding of what the statement means. If you have questions, please contact the Graduation office directly, either by phone or in writing. The second form is a Marching Request form. This form is required only if you intend to participate in the central campus ceremony held at the Bell County Expo Center each May.
Once your official review has been completed and it is determined all degree requirements have been met, your diploma and complimentary official transcript will be mailed out. If it is determined you have not met all graduation requirements, a letter will be issued listing all missing documentation and/or coursework needed. You are responsible for timely submission of missing requirements.
I do not want to participate in a ceremony. Can I just get my diploma?
You do not have to take part in the ceremony as the ceremony does not confer graduation. It is public recognition of your achievement, so participation is voluntary. All diplomas and transcripts are mailed out. Only upon receipt of your official CTC transcript are you considered a graduate. Deadline and official graduation dates do not coincide with any specific marching ceremony.
I want to march in a ceremony. What can I do?
After you apply for graduation, a Marching Request Form will be mailed to you. If you are interested in participating in the annual Texas ceremony held in May, be sure to return the form marking the appropriate response. In the spring, you will be sent additional information in reference to the ceremony, rehearsal, caps and gowns, etc. To be eligible to march in the Texas ceremony, you must have graduated in the current academic year. If you wish to participate in a ceremony at a CTC site near you, contact that site directly as they will handle everything related to their ceremony.