Effective Spring 2012 Semester for All Texas Students

The Texas legislature passed a law requiring all entering students at institutions of higher education to have an initial bacterial meningitis vaccination or booster during the five-year period preceding and at least 10 days prior to the first day of the first semester or submit an affidavit for an exemption. Vaccinations older than 5 years will require a booster.

Who must meet the requirement?

  • Any FIRST-TIME STUDENT at CTC, to include a transfer student, beginning with Spring 2012 semester, who is taking classroom courses at any CTC campus in the state of Texas, including Fort Hood.
  • Any PREVIOUSLY ENROLLED STUDENT who had a break of at least one semester. (Students who were enrolled before January 1, 2012, and are enrolling following a break in enrollment of at least one fall or spring semester.)

If you do not submit vaccine documentation or exemption paperwork, you will not be permitted to register until the requirement is fulfilled.


Are you exempt?
Evidence of receiving the vaccination against bacterial meningitis, or a booster dose, is not required by students who:

  • Are 22 years of age or older by the first day of the start of the semester; or
  • Enrolled prior to January 1, 2012, and who maintain continual fall and spring term enrollment as long as they remain CTC students (NOTE: The exception does not apply once a CTC student transfers to another college.)
  • enrolled only in online or other distance education courses; or
  • enrolled in a continuing education course or program that is less than 360 contact hours, or continuing education corporate training; or
  • enrolled in a dual credit course which is taught at a public or private K-12 facility not located on a higher education institution campus; or
  • are incarcerated in a Texas prison; or
  • present an affidavit or certificate signed by a physician who is duly registered and licensed to practice medicine in the United States, stating that in the physician’s opinion, the vaccination would be injurious to the health and well-being of the student; or
  • present an affidavit signed by the student stating that the student declines the vaccination for reasons of conscience, including a religious belief. If age 18 years or older and NOT residing in on-campus housing, the Texas Higher Education Coordinating Board (THECB) form can be used, which is accessible at through the student’s Magnus Health SMR account.  The THECB form must be completed and uploaded to Magnus Health, the company who manages the student medical records for CTC.

    If under age 18 regardless if residing on or off campus OR living in on-campus housing, the affidavit form from the Texas Department of State Health Services (DSHS) must be used. The affidavit information can be found on the DSHS website at: http://www.dshs.state.tx.us/immunize/school/default.shtm#exclusions. This form may be ordered electronically; however it will be mailed to the address provided by the student. It may take up to two weeks to receive the DSHS form. The DSHS form must be completed, and uploaded to Magnus Health, the company who manages the student medical records for CTC. Students who are not under 18 or living on campus must use the electronic affidavit located within their Magnus Health SMR account.


Submitting Documentation
CTC has chosen the services of Magnus Health Student Medical Record (SMR), a web-based system for tracking and storing the bacterial meningitis immunizations and exemptions. All new and returning students who must meet the new bill requirement are required to submit documentation through Magnus Health SMR.

Once your admissions application has been processed, you will receive an email from Magnus Health SMR containing your username and temporary password to access your account and provide the information required by the state. The bacterial meningitis vaccine, or exemption from this vaccine, must be provided to attend any college or university in Texas. All students are required to submit their information through Magnus Health SMR.

When you log in to your Magnus Health SMR account you will be able to download the forms that need to be completed to provide proof of the vaccination (or exemption).  The exemption form can be found in the student's Magnus Heath account and, once filled in electronically, can be printed, signed by the student, and uploaded to the student's Magnus account for approval.

If you have any additional questions, please contact customer support from Magnus Health SMR which is available to you by phone (877-461-6831) and email (service@magnushealthportal.com).