In accordance with federal disability laws, post-secondary education students are responsible for obtaining necessary testing to document the existence of a disability.  Institutions of postsecondary education are not required to conduct or pay for an evaluation to document a student’s disability or provide referrals for evaluations.  Please note that high school IEP/ARD paperwork is not considered sufficient documentation at a post-secondary educational level. Colleges do NOT follow, write, or utilize IEPs. Treatment Progess Notes and/or VA Ratings Forms that only indicate percentage(s) of disability are not considered sufficient documentation.
State certificates of blindness and/or deafness may be used as medical documentation - no additional documentation is required to be submitted to DSS with these certificates.
Use the following Documentation Criteria Checklist as a guide to ensure your documentation contains all necessary information to substantiate your qualified disability.  Classroom accommodations cannot be provided to students until appropriate documentation has been submitted and reviewed by a DSS Coordinator.  Please note that documentation that does not contain ALL of the following required information will NOT be accepted by the DSS office.
  • Documentation must be current (less than 3 years old is preferred, but documentation within the past 5 years will be reviewed on a case by case basis)
  • Documentation must be typed and on an official letterhead
  • Evaluator must be a licensed professional who is qualified/trained to perform valid testing to support his/her diagnosis within the specific area for which you will be identifying a disability
  • Documentation must clearly identify a specific diagnosis(es) with all appropriate diagnostic codes (i.e. DSM, ICD, and/or ICF codes)
  • Documentation must contain a list of all tests and/or exams that were conducted and used to determine the specific diagnosis/disability
  • Documentation must contain a summary/explanation of all test/exam results/findings
  • Documentation must contain a statement explaining the current impact the student’s disability/diagnosis has in an educational setting and overall academic performance
  • Documentation must also contain recommended learning and/or classroom accommodations in accordance with the diagnosis/disability
  • Documentation must also contain an explanation/rationale of why the recommended accommodations are needed and related to the documented disability
  • Documentation must be signed by the evaluator with respective license number
*If submitted documentation is deemed insufficient, the student will informed by the DSS office and advised of required documentation.