In accordance with federal disability laws, post-secondary education students are responsible for obtaining necessary testing to document the existence of a disability. Institutions of postsecondary education are not required to conduct or pay for an evaluation to document a student’s disability or provide referrals for evaluations. Please note that high school IEP/ARD paperwork is not considered sufficient documentation at a post-secondary educational level. Colleges do NOT follow, write, or utilize IEPs. Treatment Progess Notes and/or VA Ratings Forms that only indicate percentage(s) of disability are not considered sufficient documentation.
State certificates of blindness and/or deafness may be used as medical documentation - no additional documentation is required to be submitted to DSS with these certificates.
Use the following Documentation Criteria Checklist as a guide to ensure your documentation contains all necessary information to substantiate your qualified disability. Classroom accommodations cannot be provided to students until appropriate documentation has been submitted and reviewed by a DSS Coordinator. Please note that documentation that does not contain ALL of the following required information will NOT be accepted by the DSS office.
Documentation must be recent (less than 3 years old; please note that some disabilities may require medical documentation to be updated yearly with DSS for continued accommodations)
Documentation must be typed and on an official letterhead
Evaluator must be a licensed professional who is qualified/trained to perform valid testing to support his/her diagnosis within the specific area for which you will be identifying a disability
Documentation must clearly identify a specific diagnosis(es) with all appropriate diagnostic codes (i.e. DSM, ICD, and/or ICF codes)
Documentation must contain a list of all tests and/or exams that were conducted and used to determine the specific diagnosis/disability
Documentation must contain a summary/explanation of all test/exam results/findings
Documentation must contain a statement explaining the current impact the student’s disability/diagnosis has in an educational setting and overall academic performance
Documentation must also contain recommended learning and/or classroom accommodations in accordance with the diagnosis/disability
Documentation must also contain an explanation/rationale of why the recommended accommodations are needed and related to the documented disability
Documentation must be signed by the evaluator with respective license number
*Some disabilities require medical documentation to be updated yearly and submitted to DSS (i.e depression, anxiety, bipolar disorder, etc.). If medical documentation submitted to DSS becomes outdated (older than 3 years), the student is required to submit new/current medical documentation to DSS in order to remain eligible for classroom accommodations. State certificates of blindness and/or deafness do not expire.