Why was I selected for verification?

Students are selected for the FAFSA Verification Process as part of a quality-control method that the U.S. Department of Education uses to check the accuracy of information submitted on the Free Application for Federal Student Aid (FAFSA). All schools that disburse Federal Title IV Funds are required to participate in the verification process. The verification process is a manual review and requires a minimum of 2-4 weeks for processing.

Students are selected automatically by the U.S. Department of Education or by the school if there is a reason to believe that there are conflicts of information. Students who are selected for verification are not being punished; rather, students are extensively reviewed to ensure that they are offered all possible aid for which they qualify.

If I am selected what should I expect?

The CTC Financial Aid Office will contact you via your EagleMail to notify you of any documentation you are required to turn in for the verification process. This documentation may include but is not limited to:

  • Dependent Standard Verification Form
    • Your parent/guardian will need to log in to the Etrieve Portal using their own email address to fill out their portion and then send it to you for completion.
    • When signing in to the portal please ensure that you use your student ID (c1234567) as your username.
  • Dependent Aggregate Verification Worksheet
  • Student's and/or Parent's federal tax information:
    • Submit the tax information via the FAFSA using the IRS Data Retrieval Tool or,
    • Provide a signed copy of the tax return forms - Form 1040, 1040A, or 1040EZ or,
    • Request an IRS Tax Return Transcript
      • 2016 Tax Return Transcripts are required for the 2018-19 FASFA
      • 2017 Tax Return Transcripts are required for the 2019-20 FASFA
  • Student's and/or Parent's W2(s) or a copy of their Wage and Income Transcript
  • Verification of non-filing letter for student and/or parents:
  • Citizenship/eligible non-citizen documents
  • Veteran documents
  • High school transcripts
  • Documentation of independent student status
  • Independent Standard Verification Form
  • Independent Aggregate Verification Worksheet
  • Student's and/or Spouse's federal tax information:
    • Submit the tax information via the FAFSA using the IRS Data Retrieval Tool or,
    • Provide a signed copy of the tax return forms - Form 1040, 1040A, or 1040EZ or,
    • Request an IRS Tax Return Transcript
      • 2016 Tax Return Transcripts are required for the 2018-19 FASFA
      • 2017 Tax Return Transcripts are required for the 2019-20 FASFA
  • Student's and/or Spouse's W2(s) or a copy of their Wage and Income Transcript:
  • Verification of non-filing letter for student and/or spouse:
  • Citizenship/eligible non-citizen documents
  • Veteran documents
  • High school transcripts
  • Documentation of independent student status

Please Note that if there are any discrepancies with the documentation submitted, you will receive an email through your secure EagleMail account.

Documents may be submitted by email to financial.aid@ctcd.edu, by fax to 254-526-1480, or by mail to:

Financial Aid
Central Texas College
P.O. Box 1800
Killeen, TX 76540

Avoid Delays

  • Write your CTC ID on each page submitted via fax, email, in-person, or by mail.
  • Submit all required documentation by the priority deadline:
    • Fall – June 1st
    • Spring – October 1st
  • Do not leave the answer to any question blank on the verification worksheet. Indicate a zero or N/A if applicable.

What if I Don't Finish my Verification?

Failure to submit the appropriate information will prevent student from receiving a financial aid offer or result in the cancellation of an existing financial aid offer, so please respond immediately to any requests from our department.

If there are any discrepancies found between the information reported and the actual information submitted, corrections will be made to your FAFSA. If your eligibility changes, your financial aid offer will be adjusted, and you will receive a revised financial aid offer or notification via EagleMail.

Reporting Potential Fraud and/or a Breach in Information Security

Pursuant to federal regulation 34 CFR 668.16(g), the institution must refer to the Department of Education’s Office of Inspector General (OIG) any credible information indicating that an applicant for federal student aid may have engaged in fraud or other criminal misconduct in connection with his or her application. Common misconduct may include, but is not limited to:

  • False claims of independent student status
  • False claims of citizenship
  • Use of false identities
  • Forgery of signatures of certifications and/or
  • False statements of income

The institution will also refer to the OIG any employee or other agents of the institution involved in the administration of Title IV, HEA programs who may have engaged in fraud, breach of fiduciary responsibility, or other illegal conduct. 

Once a concern that fraud or criminal misconduct may have occurred surfaces, the Director of Financial Aid will be made aware and will then coordinate with the Dean of Student Services, in consultation with legal counsel, as appropriate. Notification to the Office of Inspector General's Southern Regional Office will occur immediately and the Dean of Student Services will make the appropriate determination with regard to student conduct procedures. 

In the event of a breach in information security, the OIG will immediately be notified. 

FAFSA Verification

State & Federal money intended to help students meet the cost of attendance.

Money borrowed through the government loan programs. 

Gift aid awarded by the CTC Foundation Office or outside organizations.

State & Federal program that allows students to earn a portion of their educational expenses through part-time employment.

  • If you are trying to budget for the upcoming school year, check out the estimated cost of attendance (COA) for the specific academic year. More...
  • Information is available regarding military educational benefits, Selective Service registration compliance, veteran benefits and vocational rehabilitation (Texas campuses only). More...
  • A consortium agreement is a contract between two colleges/universities that recognizes your registration at each location for financial aid purposes. More...

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